The Art of Not Writing
If I had a dime for every word I’ve ever written in a proposal, I wouldn’t be writing this now. I would be living on a beach somewhere worried only about my next tropical cocktail. Only articles about proposals could compete for the number of words written.
So why do we still read and write proposal sections that are numbingly bland or flagrantly puffy?
- We don’t know what is enough and keep going until we “answer the mail.”
- And, cutting and pasting seems like the right thing or the only thing to do.
- Or, we have to do and be everything and there doesn’t seem time to plan.
STOP. Let’s think about this. If you’re like me, you can’t remember lists of more than about 3 things. So, here’s a list of three things we can do to make our proposals readable, enjoyable, and effective.
WRITING FOR READABILITY
- First, frame the question. Most RFP sections ask you a question even though the item may be in the form of a requirement: “Describe your plan for retrospective review of hospital inpatient stays.’ ‘What’s the question you have to answer?’ ‘How are you going to get the work done?’”
- Then, write an introduction that tells the reader the important things in the section. 1-2 paragraphs, that’s all. Use a spell-checker and a style editor (like Hemingway). Then, answer the question:
- Make a list of how you do the work.
- You can add more text to the list to flesh it out.
- Stop when you can read the list and know who, what, how, and when.
- Last, add your best proof points using a call out box (like the one for item 2). Use color, and select proof points that are:
Obvious: 99% timely and reliable
Relevant: 90% Staff retention over 5 years outperforms industry averages
Important: We complete over 1.2 million reviews each year on-time, on-budget
The results? According to Hemingway, this page takes 1:32 to read at a Grade Level of 6. There is an average of 10 words per line – no adverbs, no passive voice. What if your reader could get your solution in one minute and 32 seconds? Would your scores improve? Would you win more?
WANT TO WIN? IMPROVE YOUR WRITING!
Try it – you have nothing to lose but text. And see how we do it.
Download the original PDF from this page!